e-storage Outlook Add-In User Guide

Sections in this article:

• Overview
• Installation & Setup
• Create Share Links for Files

e-storage Outlook Add-In is an add-in that integrates e-storage with Microsoft Outlook. By connecting this add-in to your Microsoft Outlook, you can send files as links easily and securely, without worrying about file size limitation.

The key benefits of using e-storage Outlook Add-In includes:

• Keeping mailbox light as attachments have been replaced with links.
• Sending of files that are larger than the limit restricted on Microsoft Outlook or your email hosting provider.
• Minimizing the waiting time for loading and sending of large-sized files.
• Ensuring only the intended recipients can download the files by applying passcode encryption on the share links.

Enabling e-storage Outlook Add-In adds an e-storage icon to the Microsoft Outlook composer. When you click on this icon, a pop-up window will be displayed, listing all your e-storage files. You can then select any files or folders from the list to be created as share links, which will appear in the body of the email.

1. After downloading e-storage Outlook Add-In on your PC, extract the zip file.    
2. Once the file has been extracted, you will see 2 files and 1 folder within the installer folder. Double-click on setup.exe to run the installation process.    
3. The customization installer will be launched. Click Install to continue.    
4. The installation process will run. Once done, click Close.    
5. Now, launch your Microsoft Outlook and click New Email to open the composer window.    
6. You will see the add-in icon on top right of the composer window. Click on the e-storage icon to setup the add-in.    
7. Enter your e-storage username into the "Username" field and your password into the "Password" field. Select your account type via the "Service" dropdown selection. Then, click OK to authenticate your account.    

You will then be able to access your e-storage files through the Outlook add-in.

1. To create share links for files/folders, open the composer window on your Microsoft Outlook, and click on the e-storage icon.    
2. Double-click into the Private folder (or Company Share folder).    
3. If the file you want to share is not in your e-storage, upload it by clicking on the icon. If the file already exists within e-storage, skip to step 6.    
4. Select the file you want to upload from the directory and click Open.    
5. Then, click Upload to upload the file. Once the file is uploaded, you can select it to be created as share link following the next step.    
6. Check the checkbox next to any file/folder to select them.    
7. You can change the number of days for the file link to remain valid at the "Expiry" option.    
8. If you want to apply passcode to the file link (where recipient needs to enter the correct passcode in order to access the link and download the file), enter a passcode at the "Passcode (Optional)" field.    
9. Click OK, and the file links will appear on your email body.